AERWA Embassy Kinshasa also has a separately established Charter and applicable Bylaws.
6 FAM 522 provides that the principal officer or designee is responsible for monitoring the activities of the employee association and certifying that its operations are managed prudently and in accordance with the 6 FAM 500 series regulations. The Management Counselor is the designee responsible for certification of the operations. You may contact the Management Counselor, Chance Sullivan, at aerwakin@gmail.com or members of the U.S. Embassy Kinshasa community may refer to information in the Embassy Kinshasa phone list.
View the principal officer assertion letter dated April 27, 2016
View the principal officer assertion letter dated May 1, 2015
View the principal officer assertion letter dated May 1, 2014.
View the principal officer assertion letter dated May 31, 2013.
View the principal officer assertion letter dated July 31, 2012.
View the principal officer assertion letter dated June 3, 2011.
View the principal officer assertion letter dated July 8, 2010.
AERWA maintains insurance consistent with 6 FAM 532 and 533 and/or has approved waivers on file.
AERWA and American Embassy Kinshasa have a license agreement effective as of July 5, 2013. License Page 1 License Page 2
View the Political Violence Policy and General Liability Policy for period July 2, 2015 - July 2, 2016.
View the February 6, 2013 - July 2, 2013 policy.
View the Bonding Waiver for calendar year 2013.
The United States Department of State and Broadcasting Board of Governors Inspector General issued a Report of Inspection (Report Number ISP_I-09-36A) in May 2009. Page 54 of this report refers to inspection of AERWA. The 2015 inspection does not have findings related to the organization.
Meetings are held using Robert's Rules of Procedure. Following is a link for more information on Robert's Rules.
Table of Requirements:
Requirement
|
Mini-Association (less than $120,000 gross earnings annually)
|
Regular Association
|
Charter
|
Required
|
Required
|
Bylaws
|
Required
|
Required
|
Minimum Board Members
|
Three
|
Five
|
Monthly Board Meetings
|
Required
|
Required
|
Annual Assessment
|
Required
|
|
Semi-annual financial statements
|
Required
|
|
Audit
|
Odd numbered years only
|
Required
|
Use of two qualified disinterested individuals instead of auditing
firm
|
Required
|
As applicable
|
Review by two qualified disinterested individuals instead of auditing
firm
|
Only in even numbered years
|
No
|
Post Profile Updates
|
Updated by Commissary and Recreation Fund
|
Updated at post
|
Annual Compliance certification
|
Required
|
Required
|
Adequate insurance
|
May be waived
|
Required
|
Association Manager
|
At Board’s discretion
|
At Board’s discretion
|
Calendar of Critical Board Actions:
April 1
|
Treasurer
|
Submit prior year’s financial statements to Commissary and Recreation
Fund
|
Treasurer
|
Submit Audit report (Odd Numbered Years, example 2011) or Financial
Review (Even Numbered Years, example 2012) to Commissary and Recreation Fund
|
|
Treasurer
|
Submit Statement of Auditor Independence signed by voting board
members to Commissary and Recreation Fund
|
|
Secretary
|
Update Post Profiles
(http://www.a.state.gov/postprofiles/)
|
|
May 1
|
Secretary
|
Submit compliance certification per 6 FAM 554, signed by Principal
Officer to Commissary and Recreation Fund
|
August 15
|
Treasurer
|
Submit semi-annual financial statements (January 1 – June 30) to Commissary
and Recreation Fund
|
November 1
|
Treasurer
|
Pay assessment payment (assessment sent via cable)
|
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